It’s surprising how many times we can make assumptions of others in the workplace and often underestimate the workload and stresses those in senior roles deal with. As a junior and middle manager I too fell into the trap of thinking the “boss” was not always engaged with the important stuff and didn’t understand what it was like at the coalface. Of course the chances were that not only was the boss aware of the issues they too were under enormous pressure and keeping many plates spinning on may poles, your universe of interest being just one.
The need is as great now as it’s ever been for business owners, directors and senior managers to understand how they can best inspire, motivate and manage the human resources around them.
The “boss” today has to look at markets that are increasingly competitive. There are very real pressures on expenditure and real need to maximise returns whilst customers are expecting “more for less” and the opportunities for growth harder to define and find.
Having recently worked with a number of clients with similar issues I thought it timely to look at some ideas to help better manage the essential asset of most businesses, their people.
• Time Management
How many times do you find your blood pressure rising when a member of staff saunters in at 9.15 a.m.? The fact is, strict times for starting and finishing a job may apply to specific jobs that require production schedules or the presence of those offering direct customer engagement. For many others, especially those in technical or creative roles, a 9 to 5 doesn’t really apply. What we should look at is not the hours spent sat at a desk but what was produced in the time they were at work. You could have the most punctual person in the world working for you but that doesn’t automatically make them better than someone who might arrive a little later. To overcome stresses and possible squabbles amongst staff offer a flexible working schedule and consider working from home as a genuine option. Remember to measure and manage what’s produced in that flexi time.
• Match roles and tasks to those best suited
Square pegs and round holes, yes it’s a very real problem for many businesses. Here’s a “for instance” – Derek’s worked in sales administration for years but is actually far better suited to working in IT and training others on how to get the most out of the software used in the company. How do you work this out? Talk to staff, make an appraisal a proper appraisal and assess real strengths and weaknesses and personal aspirations and likes. Quite often a secret interest or passion can become incredibly useful to a business. It helps to know what those special interests and skills are and to keep an ongoing dialogue with staff as things rarely remain static.
• Bright stars should work on the biggest opportunities
The high flyers in a business need sufficient air space to demonstrate their skills and offer the greatest return for your organisation. Too often talent is held back or restricted through traditional hierarchical structures and/or short sighted managers. The outcome? The talent leaves for a job where they can truly realise their ambitions. If you want to keep the best and get the most from them allow a little latitude, remove the shackles and allow them to take responsibility for their own projects. Building experience in such a way is invaluable and often rewarded by increased loyalty and performance.
• Set stretching but achievable goals
No one should suggest that we avoid measuring performance, quite the contrary but at the same time we shouldn’t become overzealous with our expectation and demands. Realistic, stretching but manageable objectives shared and understood by the team will provide the motivation to reach for the target. Too tough and it quickly becomes a disincentive to try and too soft and staff may believe they’re on easy street and get distracted with other non-essential matters.
• Put your trust in the team and let them know you trust them
Without a fundamental level of trust between business owners and staff, conflict, stress and aggravation often follows. People like to know that they are valued. Demonstrating trust through allowing self-control of their tasks, time management, resources required and engagement with goal setting can prove immensely motivational.
• When things go wrong don’t seek out someone to hang it on
Things will and often do go wrong. The way in which you handle the failures marks out the culture of the business. By way of comparison our own true character is often shown in adversity. It’s all too easy to find and single out the cause if it’s an individual, they may well admit to their part in the process. Remember Alan Sugar is playing a role in a TV show on the Apprentice and it bears very little relevance to the day to day running of a company. Be positive in the analysis and just ensure that the team understands where things went wrong to avoid the same mistakes happening again. In the same regard don’t desperately hang on to a failing project, be brave, assess the prospects and if the expected outcome looks unlikely to materialise, provide a positive review and close it down. It’s pretty de-motivating working on a project that just isn’t delivering, better to re-focus efforts on more positive opportunities.
• You’re the boss but you don’t have to have all the answers
All too often I meet with business owners who shoulder an enormous level of responsibility and in their minds the expectations of the workforce. Often they themselves apply the added pressure assuming staff are looking to the owners for the answers to every strategic and operational issue. This again reflects the culture of an organisation and if a “control freak” management style permeates the business, employees will sit back and expect that controller to manage them and make any major or even minor decision. That weight of expectation can be lifted by getting staff to think for themselves, make their own decisions and participate in planning.
• Give staff credit for successes
Don’t forget we all like to receive positive feedback and know we’re good at our jobs. Recognition and rewards are a very important factor in building and maintaining positive team spirit and momentum.
• Managing Change
In my experience the vast majority of employees can cope with and manage changes in their working patterns very well. A lack of communication however can seriously jeopardise the chances of capitalising on a change in business direction or move to new markets/ products. The more you involve staff at the earliest juncture and keep them updated the better the chances of success. Change can be worrying for some, so avoid big surprises by communicating as outlined above and cut off any negative rumours or grapevine that left unchecked may undermine your best efforts.
It’s true to say that managing people is one of the toughest aspects of running a business. Get it right and it not only has the prospect of providing a turbo boost to hit targets but also make the owners lives far less lonely and stressful.
David Laud – follow me on twitter @davidlaud