Have you ever found the need to offer up a tweet of desperation, or Facebook post of frustration when a company fails to deliver on its promise or has caused you a problem?

I know I have.

Customer-Service

At the time of composing the message it can prove to be cathartic, setting out your ire and pointing it at the target you can get it off your chest, even in 140 characters.

But how does the company deal with your complaint? For me that is the true measure of a good organisation, its ability to respond. Did they get back to you swiftly, accurately noting your comments and responding appropriately? Or did they respond in their own sweet time and offer up an auto bot placation to hope you’ll go away? Worse still are those who just fail to respond leaving you to boil and find a way to escalate the issue with added justification.
If you’re running a business, any business, you must consider the way in which you can handle potential negative feedback. The rise in popularity of Tripadvisor has taught many restaurants and hotels that negative reviews can directly impact future business and positive feedback offer a reassurance and drive customers toward you.

With so many of us now connected on social networking platforms and becoming increasingly comfortable with the medium as a method of communication we cannot afford to overlook their impact.

These are the key tips for offering excellent customer service on social networking platforms;
• Make your company twitter and Facebook accounts clearly visible on your website
• Actively engage with those who “like” your Facebook page and “follow” you on twitter
• Monitor the social networks for references to your business and keywords associated with it;
o This can be done via Google alerts by setting up the keywords and having any reference e-mailed to you. Note: This can build in a time delay so should not be relied upon for real time responses.
o Use a social mention monitoring site to manage the references and keep up to date by having the alerts function activated.
o Sites worth considering; SocialMention.com, mention.net, social oomph, hootsuite, twilert.
o Take a look and see which suit your needs, twilert is good as it is simple and low cost and enables a free trial to assess the effectiveness for your business.
• When you receive a negative comment whatever you do don’t become defensive or aggressive
• Offer multiple channels for communication, tweet but take it private so DM (direct message), e-mail, phone or text.
• Respond quickly and consistently, if you don’t have an immediate answer let the customer know that you’re working on it.
• Don’t patronise or engage in chat that would be considered “too personal”
• Above all ensure those who are charged with handling frontline matters on social media understand the rules and are chosen for their interpersonal skills and client care focus.
• Don’t allow third parties to present themselves as “helpers” or “customer support”. Self-help through technical forums can be beneficial but taking that one step further exposes your business and brand to potential risk of damage through unauthorised comment and actions.

Its common sense, you may think, but just consider your own experience and how the big organisations often get it wrong. Mostly customers want to know they’re being listened to, offered a channel to communicate and be allowed to express a view. Of course not every complaint or query will be justified but by offering a sympathetic and proactive customer response via social media can significantly reduce the negativity and in many cases reverse the position entirely. If you’re not aware of the conversations on social media you run the risk of missing opportunity and being subject to unwarranted bad publicity.

If managing your customers via social media is something you want to explore in greater detail drop me a line.

David Laud

David.laud@i2isolutions.co.uk Twitter @davidlaud

Making all the right noises – using social media to support your customer service
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