Tag Archive Organisation

Byadmin

8 Top Tips to Help You Get Organised

Sunday is traditionally known as the day of rest, the day we stay away from thoughts of work and revert our attention to more leisurely pursuits.  The need for rest and relaxation and diversion away from stresses and strains of our busy working lives make Sunday a perfect day but….

That’s not quite how my Sunday worked out for me.

Getting Organised

This Sunday I spent the best part of the day harvesting dead wood from my office, organising myself and planning.  It had been a little while since I’d last re-organised but I’m now determined to stay on top of all things real (paper) and virtual (e-mails and digital files).

It is quite amazing how much “stuff” we accumulate and what we regard as important one week but happily consign to the bin the next.

Staying organised takes discipline and the ability to make effective decisions.  My biggest problem is fighting the inner hoarder in me – time to be more ruthless.

Of course the process and determination of what “truly organised” is will vary from person to person.  They key is to feel on top of things and confident that matters won’t get overlooked and opportunities or deadlines missed.

There is a level of science and tangible evidence of the psychological benefits of having a tidy up in the office.  So if you’re in need of a little more order in your life here’s a few tips to get things started:

 

  1. Work out what being organised will look like for you.  Don’t be side tracked by other views of what you should or shouldn’t do, make your own determination and picture your life in an organised vision of the future.
  2. Scope out the task and set out the specific actions that you’ll need to take.  If this attack on chaos at home or work impacts on others it’s only polite to share your thoughts.
  3. Know yourself…we all have little foibles that can often get in the way of progress. Procrastination or as my wife so delicately puts it “faffing about” can be one weakness if there’s a particularly knotty matter to handle.  My response to this is to deal with it first, get it out of the way and have the more enjoyable tasks lined up as the carrot to motivate me through the less palatable parts of the project.  Others may be stimulated by having their favourite tunes firing them into action in a “get to it” playlist….some may need both.
  4. You are in control so be your own boss but don’t be easy on yourself.  Set deadlines and meet them.  Just make sure they’re realistically achievable.  Don’t set yourself too big a task in one go.  There’s nothing worse than half completing the job and being tired out too. It will just end up being a de-motivating and totally counterproductive experience.  If you have a very large job to do to get yourself organised, break it down to manageable chunks.
  5. Don’t just shuffle the pack.  Clutter and disorganisation will only be temporarily alleviated by shifting “stuff” from one area to another.  Be decisive and ruthless.  Get rid, shred and recycle as appropriate.
  6. Many hands make light work – a phrase that can come in very handy if you’ve willing helpers.  Don’t be afraid to ask.  If you’ve shared as in (2.) above they may well volunteer their services willingly.
  7. Adapt as you go.  If the original plan needs a tweak because you’re finding a better way to index files or make use of a particular cabinet, go with the flow.
  8. Treat yourself.  We all like to feel a tangible benefit to working hard so why not promise yourself a nice lunch or trip out with the family as a reward for getting organised.

Once you’ve finished remember you actually haven’t…being organised is an ongoing process.  Keep on top of matters to avoid falling back into the bad habits of old.

The greatest advantage, once the job is done is the feeling of control and confidence you get from knowing exactly where things are.  You can save a great deal of time and avoid the frustration of duplicating effort by clearing out the clutter and in so doing retain the knowledge of what you have.

For me a cluttered office results in cluttered thinking and working practices.  A clean and ordered environment certainly improves my outlook and ability to cope with the ever increasing demands of the modern multi-tasking world in which we live.  My weekend might feel a little shorter but the week ahead will prove far more productive as a result.

David Laud  – Click Here to follow me on Twitter

 

Byadmin

Is the Marketing Plan a Dead Doc?

I sense that the traditional marketing planning process has taken something of a back seat in recent years.  I don’t have definitive proof just anecdotal comment from fellow marketers and business owners but I suspect there’s a trend developing.

Putting a Plan Together

Putting a Plan Together

The main reasons for our failure to plan appear to be time, or rather the lack of it.  When I’ve pressed on the subject many get defensive and point to a myriad of additional excuses such as;

  • Lack of resource to help with the process
  • Nothing wrong with the plan we have just need to update it
  • Too many day to day distractions
  • Other areas of the business are a priority

Plus the rather worrying comment I overheard recently “It won’t make any difference if we plan or not, it’s just a piece of paper and no one ever looks at it”

You might be surprised to hear that I have enormous sympathy for those making these comments.  I agree that you need the resources, time and a clear focus as to what the planning process is going to deliver for you.

In addition to the above statements I also get the impression that the increased emphasis on social media activity has created a challenge for many marketers, to “keep up”, innovate and manage the relatively new medium.  This creates a dilemma for the marketing manager/director or business owner.  As soon as you set out what you intend to do in your carefully prepared plan some new development, platform or nuance emerges that overrides the plan and requires either a re-write or more likely just enough reason to ignore the original plan.

Given the pace of change and pressures the obvious question would be, is the traditional marketing plan redundant, defunct and a “dead doc”?

My answer is yes and no.  Yes the traditional method of planning out a year’s worth of activity, by product, service or person by location with expected outcomes, in fine detail with budgeted expenditure and suppliers, has a diminished value.  It can still be worth undertaking as a broad guide to budget and activity and shape thinking but not as a firm “set in stone” plan.

If plans are going to have any real influence and ongoing relevance on the direction and success of the business they need to be dynamic and almost entirely built around a full and detailed understanding of the customer.  That’s nothing new…I can hear you cry and I would agree.  Many marketers already create their own flexible planning processes incorporating new technologies that are adaptive to customer behavioural changes.  The opportunity is in migrating businesses to this approach so that the thought of planning remains key and is not considered a waste of time.

How do you do this?  Well there are no easy “off the shelf” answers.  I know there are hundreds of marketing plan templates, just “Google” the words and you’re spoilt for choice.  The problem is that they are generic or too specific and invariably don’t relate to YOUR business.

 

The best advice is to follow a simple process…and for me it involves breaking down the overall plan into manageable projects.  Here’s how……

 

  1. Talk to the business owners about the process and intention to set out a new plan
  2. Avoid making assumptions – obtain current intelligence across the business (examples)
    1. Financial performance
    2. Customer data (including satisfaction surveys)
    3. Website Google analytics
    4. Social media stats
    5. Advertising performance
    6. Competitor analysis
    7. Market research
    8. Factor in any political, economic, legal influences
    9. Skills audit of marketing staff – identify training need

 

  1. Review overall company objectives and assess relevance and need to update
  2. Map out financial targets by product/ service/ office/ individuals
  3. Create marketing project plans for specific segments of the business and include
    1. The objectives
    2. Owners of the project
    3. Team members and roles
    4. Suppliers i.e. web designer, SEO agency, printers
    5. Platforms i.e. press, social media channel, radio station
    6. Timeline of activity including regular review points
    7. Costs
    8. Results and analysis (this should be factored in as an ongoing aspect of the project)
    9. Overarching schedule of the projects providing simple helicopter view of the marketing team’s actions to ensure that it is planned, not overly ambitious and achievable within the timescales suggested.

Today’s marketing professional needs to be an accomplished project manager, not necessarily an expert in any one particular field but capable of co-ordinating resources with the help of a straightforward plan.

Creating a method for the business owners to view and engage with the project plans as they develop would also help maintain “buy-in” and might be possible through a form of shared software platform or intranet.  This can also be used by the project team to monitor their progress and avoid “lag” by identifying issues such as a specific element that has failed to deliver.

As you might have gathered I’m a huge fan of project planning and management.  It’s obviously not a new concept but it lends itself perfectly to a dynamic fast paced environment which most of us find ourselves in.  Not so much re-inventing a wheel but adapting it to move faster, have greater grip and flexibility.

If this is a topic you have experience of or would like to contribute toward please feel free to comment or tweet me @davidlaud

David Laud